One quick thing Col is that your file is opening up very strangely in the way it displays. So, there is a chance it has been unprotected (oh hold on, I see now, it has been saved as an .xlsx file. You think Microsoft would make their own lte versions compatible with older versions but they don't.
I actually have the newest Excel and your file is displaying atrociously. Bring back Bill Gates!
Anyway, first message is always save BIABacus files as .xls. Here is how yours looks to me...
Colin GW Clone.jpg
Now as for answering your question re grain and hop bill both becoming smaller, the answer is, "No, not necessarily." Grain bill and hop bill are quite different animals.
But before we even go there, the first thing you need to see is that VIF and VAW are not the same thing. [I hope no one else is reading this because the PR1.3 file you posted and I copied is not using the same terminology as both you and I are using. Oh no!!!!]
Anyway, let's forget that for the moment, and let's just deal with the grain side. Your post above implies that VIF and VAW re the same thing whereas they are not. The difference is 'Kettle to Fermentor Loss (KFL)'.
In the file you posted, your VAW is 25.53 whilst Graeme's is 24.04. So your first question actually needs to be, "Why is the grain bill I need less than Graeme's when I am actually making more VAW?"
Until you get that question clear in your mind and answered, the hops question is actually irrelevant.
It's not easy stuff to get your head around and there is no need for you to get your head around it now. For now, the main thing you need to know is that your BIABacus file (apart from being an .xlsx) is looking fine and correct.
Also make sure you change your profile so it reflects your region.
PP
[TS35]
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